Minutes: Board of Directors Meeting
Canterbury on the Lake
Property Owners Association, Ltd.
Meeting Time and Location:
June 12, 2025 @ 7 pm
Epworth United Methodist Church
60 Merriman Way, Moneta VA 24121
(Corner of Rt122 & Merriman Way)
and
Virtual meeting using “Zoom
Attendees:
Board of Directors :
In Person: Bruce Schechter, Don Short, Steve Lash, Curt Carlson
Via Zoom:
Members:
In person: Bob Hoppe
Via Zoom: Grant Evangelisti
Meeting Minutes:
The Q2 meeting was called to order by Bruce Schechter, POA President @ 7:00 pm.
- Opening remarks
o Bruce welcomed the attendees and announced that we were looking for
new volunteers to serve on the COTL Board.
- Approve Q4 2024 Board Meeting Minutes
o Draft Q1 2025 COTL meeting minutes were emailed to Board members, as
well as posted to the COTL website for review. No changes or comments
were noted by the Board. Bruce entered a motion to approve the meeting
minutes. Don seconded the motion. The motion was unanimously passed.
Bruce stated he will post these to the website as approved.
| 6/11/2025 | Col2 | Checking | Savings | Reserve |
|---|---|---|---|---|
| Opening Balance | 12/31/2024 | $3,753.73 | $956.83 | $5,821.15 |
| Current Balance | 6/11/2025 | $14,560.10 | $957.07 | $5,822.59 |
| Budget 2025 | Col2 | Full Year Budget | YTD Paid | YTD Budget Balance |
|---|---|---|---|---|
| Insurance | $2,000.00 | $0.00 | $2,000.00 | |
| Mowing | $1,500.00 | $0.00 | $1,500.00 | |
| Legal | $500.00 | $300.00 | $200.00 | |
| Capital Reserve | $4,000.00 | $0.00 | $4,000.00 |
| Col1 | PO & Admin/Fees | $500.00 | $0.00 | $500.00 |
|---|---|---|---|---|
| Electric | $200.00 | $53.63 | $146.37 | |
| POA Meeting | $245.00 | $0.00 | $245.00 | |
| CICB fee | $25.00 | $0.00 | $25.00 | |
| SCC | $30.00 | $0.00 | $0.00 | |
| Common Area | $2,500.00 | $0.00 | $2,500.00 |
| 2025 Budget | Col2 | Col3 |
|---|---|---|
| Canterbury at the Lake 2025 Budget | Canterbury at the Lake 2025 Budget | Canterbury at the Lake 2025 Budget |
| Number of lots* | 46 | |
| Annual Dues per lot | $250.00 | |
| Total Annual Dues | $11,500.00 | |
| Full Year Budget | ||
| Insurance | $2,000.00 | |
| Mowing/Landscape | $1,500.00 | |
| Legal | $500.00 | |
| Capital Reserve | $4,000.00 | |
| PO & Admin/Fees | $500.00 | |
| Electric | $200.00 | |
| POA Meeting | $245.00 | |
| CICB fee | $25.00 | |
| SCC | $30.00 | |
| Common Area Maint. | $2,500.00 | |
| TOTAL | $11,500.00 | |
| *Lot 10 Section 2 is owned by a tax exempt Not for Profit Org. |
- Steve commented that our funds have increased, that we have already received
45 of the 46 payments of HOA fees for COTL. It was also discussed that we may
want to move more of our funds into reserve and into savings. Bruce suggested
that we consider moving $4,000.00 to capital reserve funds now that almost all
membership dues have been received. One lot has not paid its dues. This lot is
for sale and the owner has not responded to several requests to pay their dues.
Bruce discussed how taking legal action would cost more than we would collect.
However, when it sells the POA disclosure at closing would require that any
outstanding dues be paid by the owner prior to selling it. Bruce entered a motion
to approve the treasurer’s report and budget. Don seconded the motion. The
motion was unanimously passed. - Board of directors opening- We are recruiting for a volunteer to serve on the
board. Kurt wishes to step down from this position. Bruce discussed that
ideally, we would have 5 members so that it is easier to have a minimum
number of voting members present at our meetings, and that an odd number
of board members prevents tie votes.
- Architectural Review Committee opening- Nothing to report this month.
- Common area and deck repairs: Billy has volunteered to spread gravel on
the driveway to the common dock area. - Development of a new COTL website: Bruce and Steve discussed the need
for an easier to use website. There was a motion by Curt to seek a quote on
the development of a new website. Don seconded the motion. The motion
was unanimously passed. Bruce encouraged members to provide
recommendations on a website developer. - Consideration of a new neighborhood restriction on short- term rentals.
Bruce discussed his concern that if Franklin County changes the restriction on
short term rentals, or our zoning, short-term rentals may be possible in COTL. He
suspects that many members would not like having short-term renters in the
neighborhood. We are zoned R-1 for residential currently. A change in our
guidelines as a community would require a vote. Our lawyer would need to draft
the wording of this potential COTL restriction. Bruce motioned that the board call
for a vote of the membership. Curt seconded the motion. The motion was
unanimously passed. - New Business: None
- Meeting Closure
o Bruce motioned to end the meeting and Curt seconded this motion. The
motion was unanimously passed. The meeting was adjourned at 7:20 pm.